Three documents. A complete picture.
Match construction purchase orders, delivery tickets and invoices by project. Review missing documents and quantity or price differences before approval.
Let's talk about your teamWhat does your team gain?
Three-way matching compares what was ordered, recorded as delivered and billed. Novapro connects the documents to help your team identify missing records and discrepancies that need investigation.
- Documents linked to the order and project
- Delivery tickets and invoices in one place
- Find documents that still need matching
- File uploads and text extraction, subject to OCR configuration
- Human review before approval
How to get started
Collect the documents
Upload a document or link an existing one to the correct order and project.
Cross-check the information
Compare order details with delivery and billing records, and identify missing information.
Resolve exceptions
Investigate differences with the field team or vendor and document the correction before completing the process.
Example: reviewing a partial delivery note
Illustrative example, not customer data: the purchase order lists 100 units, the delivery note lists 60, and the invoice lists 80. Start with the documents and the receipt information confirmed on site; uploading a file does not confirm that the goods arrived.
- 1.Check receipt: link the delivery note to the order and project, then compare the supplier, items and quantities with the actual delivery.
- 2.Separate two gaps: 40 ordered units have not yet been documented as delivered, while the invoice contains 20 more units than this delivery note.
- 3.Resolve before approval: look for another delivery note, a return or a correction, and check with the site team or supplier. Record the outcome before completing the review; a document mismatch alone does not prove an incorrect charge.
What do you need to check?
Practical guides for the questions that come up during a document review.
Three-Way Matching: Purchase Orders, Delivery Tickets and Invoices
Starting a document review? Learn which fields to compare across the purchase order, receiving record and invoice, and in what order.
Read the full guideInvoice vs. Purchase Order Discrepancies: How to Review and Resolve Them
Does the invoice quantity or price differ? Use the decision worksheet and worked example to record the discrepancy and the next check.
Read the full guideHow to Track Partial Deliveries and Delivery Tickets
Does the order arrive in several shipments? Check the total quantity received and the outstanding balance before matching the invoice.
Read the full guide More control.
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